Reimbursement & Deposit Forms

EXPENSE REIMBURSEMENTS

A completed reimbursement request must be submitted along with receipts electronically through the following Google Form:  REIMBURSEMENT REQUEST FORM.  

Requests for Reimbursement are due no later than 30 days after the close of your event.  Any reimbursements submitted after this time could be denied.  Additionally, receipts are REQUIRED for reimbursement, so be sure to keep them.  If a receipt is not available, please contact the treasurer to understand the best way to proceedPlease allow 2 weeks for reimbursement checks to be mailed to your home or completed via Zelle.

The Churchill PTA’s fiscal year runs from July 1 – June 30.  All requests for reimbursement MUST be received by June 20th or they will NOT be paid.

CHECK REQUESTS

If you require a check for a vendor, you must complete the following Google Form and upload a compy of the associated invoice:  VENDOR CHECK REQUEST FORM .  Please allow for at least one week for the check to be cut and mailed..  If you need it turned around sooner, please contact the treasurer directly to make arrangements.  

PETTY CASH REQUESTS

Many of our events require to have cash on hand for change, etc.  If you will need petty cash for an event, please contact the treasurer at least 5 banking days in advance to allow time for them to fulfill your request.  Be sure to include the types of bills that you want.  The treasurer will make arrangements to deliver the cash to you in person or have you pick it up at her house.  Then, once the event is over, follow the Deposit procedure below to have any cash deposited back.

DEPOSITS

A completed DEPOSIT/REVENUE VOUCHER must be submitted along with checks/cash in a sealed envelope.  Deposits in the amount of $25.00 or less may be placed in the Treasurer’s mailbox in the school office.   For larger deposits, please make arrangements with the treasurer directly to get these to them.  

Any cash deposits exceeding $200 needs to be counted and handed off to the treasurer to be taken to the bank within 48 hours of the event.  Cash should be counted by two people prior to leaving an event and both should sign off on the Revenue Voucher.

Deposit consisting of more than 10 checks need to have an accompanying spreadsheet containing the following information:  Check #, Family Name, Check Amount.

FORMS

REIMBURSEMENT REQUEST FORM

VENDOR CHECK REQUEST FORM

DEPOSIT/REVENUE VOUCHER